Ten Steps to Enrolment

Step five: complete your enrolment via WES

What is WES?

The Web Enrolment System, usually called WES, is the computer based system that allows you to enrol in your units online from anywhere in the world. Using WES you can complete your Enrolment Questionnaire and your CSP-HELP (formerly HECS-HELP) application (for CSP students) OR Fee-HELP (for Full-fee students) application (CSP and Fee-HELP are discussed in Step seven).

You can login to WES by using your Monash authcate username and password and either your date of birth or postcode.

IMPORTANT!When you successfully complete any online transactions using your Monash authcate username and password (eg your Enrolment Questionnaire) you will receive transaction numbers – just like the ones you receive when you use an online banking system.

Transaction numbers are your proof that you have successfully completed an online transaction – a copy of all transaction numbers is automatically sent to your Monash student email account: ALWAYS keep these records as they are your transaction evidence. You will need to have them with you when you go to obtain your student ID card.

What to do via WES

Before you enrol you must use the Web Enrolment System (WES) to complete the following WES modules:

1. Postal, Emergency and Mailing address information
2. Enrolment Questionnaire (for all students)
3. CSP HECS-HELP application (for CSP students) OR Fee-HELP (for full-fee students) application
4. Unit enrolment

Unit enrolment

Law coursework students enrol in units online. This must be completed before 25^th January to officially accept your place.

How to use WES

WES will take you step by step through each stage. Once you have logged into WES you go into the Enrolment section and complete the information in each of the modules 1-4 above. You need to do each of these in the order they appear in WES as each module is only activated once you have completed the previous one.

If you need further assistance with WES you should visit the WES website.

Once you have completed Steps one - four you need to visit your student email account (you can access this via your my.monash portal) and print out the confirmation emails for Steps two and three above. Confirmation emails are sent to your student email account automatically every time you successfully use WES.

Changing your enrolment

IMPORTANT: what you enrol in via WES can be changed

Don't panic if you are unsure of what units to enrol in or even if you have successfully used WES but now want to change your mind.

WES is open until the end of the second week of each semester, and you can amend your enrolment twenty-four hours a day, seven days a week.

The key to changing your enrolment is timing

16 January to 7 March 2008: Add and discontinue units. (Semester 1, 2008 Distance Education units cannot be added after 8 February 2008.)

8 March to 28 April 2008: Discontinue Semester 1, 2008 units - those discontinued after 31 March will incur academic and financial penalties.

If you discontinue a unit after these deadlines tuition fees* will apply and, depending on the date of your discontinuation, the unit will show as either WD (withdrawn) or N (Fail) on your transcript.

*See Course Fees information. Students studying on a CSP basis have unit(s) included in their Student Learning Entitlement (SLE) if they do not discontinue from them by the deadlines.

To avoid paying for a unit (regardless of whether you have stopped attending classes or failed to complete the required assessment) it is vital that you familiarise yourself each year with the important administrative dates (deadlines) listed in the Principal Dates section of the Monash Website. These dates can also be found in the Student Resource Guide.